Give finance a prepared starting point
The useful change is a record your team can check. Each detail sits alongside its source, and the reviewer can see whether the invoice is ready, waiting for clarification or already handled. Colleagues can follow its progress without searching through email to find the latest update.
The software identifies the document type, reads its text and collects the details your team needs. It then checks those details before review. Reading text from an image alone does not complete that work. For recurring invoices, the aim is less retyping, with the original document and the person responsible for approval easy to find.
Make review easier to act on
Example with invented data: invoice SYN-102 contains two items worth 1,000 and 250 Saudi riyals. Its total is 1,250 riyals, but the proposed record contains 1,150. These values illustrate a review process; no document-reading software was tested or accuracy measured.
What the reviewer sees: the proposed total, the original invoice and the 100-riyal difference. The record waits for correction before entering the accounting system.
The reviewer confirms 1,250 riyals against the document, records the correction and checks the revised record before approval. The next person can see what changed and why. Permission to pay remains separate.
Agree similar checks for the supplier's details and invoices received twice. The software may suggest how sure it is about a value. That can help staff decide what to check first, but it does not prove the value is right. Microsoft's guidance explains how these estimates can support review.
Build toward less routine entry
Start with one recurring document type and the details your accounting team needs. Try English, Arabic and mixed-language samples from everyday work, including unclear copies. The benefit depends on how much still needs correction and whether reviewers can keep up. If suppliers already send reliable records your accounting system can read, use those directly.
A focused project with Datimore to connect documents and systems can bring these checks and reviews into your existing work. Agree who can see the files, how long to keep them, who reviews them and who provides support. The goal is invoices ready for staff to check, with progress visible to everyone involved.
Our cold-chain review case shows related work organizing checks and follow-up; it does not demonstrate invoice extraction. To explore this example, open the optional pack of invented documents or download the bilingual pack.